Minutes: Number Five
On the fifth of June two
thousand and twelve, the Ordinary General Assembly of the non-profitable association
designated as “ASSOCIAÇÃO DE
PROPRIETÁRIOS DA QUINTA DAS SALINAS” (also known as SPOA), with registered
office at Quinta das Salinas, Vale do Garrão, parish of Almancil, council of Loulé,
with fiscal number 502 696 478. The assembly took place at the Hotel Formosa
Park, Ancão, Almancil and started at 10:30 on a second summoning, with the
following agenda:
1. Welcome
2. 2011 Report
3. 2011 Financial Statement (Annexe 1)
4. Reimbursing SPOA Funds (Annexes 2 and 3)
5. Future Organisation of SPOA (Annexe 4)
6. Election of Liaison Group (Annexe 4)
7. One way road system (Annexe 5)
8. Tennis Courts (Annexe 5)
9. Ben Heisterkamp (Annexe 5)
10. Any other business
11. Approving and signing the minutes
12. Closing statement
The following associates attended the assembly:
1. Coen Dekker - 22
2. Chris Bateman – 71E
3. Jeffrey Jackson -
19
4. Eric Brown – 75B
5. Sara Caetano - 51
6. Bernard Canavan -
32
7. J. van den Hemel –
14, 15 e 16
8. J. Jackson – 19
9. Heron Property Ltd.
– 38
10. Veronica Draper - 53
11. Jacques Hirsh - 61
12. Célia Barros –
69C
13. M. Wilhelm - 39
14. Mark Dunn - 60
Mr. Coen
Dekker represented (with proxies) at the assembly the following associates that
could not attend:
05 Mrs Christine
Appleton - 1
11. Mr R Robinson
- 2
17. Mr Michael
Stracey - 3
26. Mr John
Nash - 4
46. Mr Philip
Stephens - 5
47. Mr Dan
Mountain - 6
48. Mr. Vitor Manuel Jordão Carvalheiro - 7
45 e 63. Mr Jan
Ernst de Vries - 8
67. Mr Richard
Burrows - 9
68D. Mr Andrew Michelmore. -
10
71A. Mrs. Rute Oliveira F S
Ferraz - 11
72D. Mr Gary Griffiths - 12
73C Mrs Pauline Brown - 13
73D Mr Robert Seddon -
14
75A Mr Antonio M F Caiado
- 15
13 Maarten L. W. M. Ellis -
represented by Mr. Joop van den Hemel - 16
71D Mr Anthony Reeves – represented by Mr C
Bateman - 17
73B Mrs Margaret Gray – represented
by Mr E Brown – 18
40 G. J. Weber – represented
by V. Draper – 19
10 RDF Médica – represented by
C. Barros - 20
1
– Welcome: The attendees were listed, the agenda read and the Assembly Chairman,
Mr Coen Dekker, confirmed that, in this second summons, the Assembly was validly
constituted to deliberate in all matters under discussion, according to article 12º, al. d) of
the respective Articles of Association. The Chairman welcomed all those present.
2 – 2011 Report
Regarding the 2011 report, which was presented by Mr Jeffrey Jackson, the following issues were discussed:
A.
Ruin –
Removed at last.
B.
Rubbish collection and waste disposal – No problems noticed.
C.
Manhole covers – Improvements needed - contact with Infraquinta.
D.
Road cleaning – No problems noticed.
E.
Landscaping - Improvements already made –
keep contact with Infraquinta.
F. Footpaths –
Improvements needed – keep contact with Infraquinta
Voting slips were distributed
The associates voted in a
ballot regarding all matters under vote
(points 3, 4, 5, 6, 7, 8 and 9).
3 – 2011 Financial report
The treasurer presented and
explained the accounts relative to 2011.
The
result of point 3. voting was: 34 in favour and 0 against.
Regarding SPOA’s bank account
(Banco Espírito Santo) it was also unanimously decided by show of hands that:
a. Chris Bateman’s name will
be removed from such account;
b. The account will be closed
once the respective funds are reimbursed according to point 4 below.
The
result of a) voting was: 12 in favour and 2 against.
The
result of b) voting was: 15 in favour and 0 against.
4 - Reimbursing SPOA Funds
The information contained in
Annexes 2 and 3 was discussed by the Assembly.
The following proposal was
presented to the Assembly:
1. There is approximately
€32,300 in the SPOA account;
2. SPOA returns approximately
€30,000 of this on a pro rata basis calculated on the total amount paid by
owners as a Road Fund contribution and by 2004 to 2008 annual fees.
3. In the case of properties
under new ownership we attempt to return funds to the owner making the
contribution.
The proposal was voted by owners who have made a financial
contribution.
The
result of point 4. voting was: 23 in favour and 2 against.
5 - Future
Organisation of SPOA
SPOA believes it will have less work to
do in the future and therefore suggests that a slimmed down organisation might
be more appropriate.
Thus, a proposal to have a less formal structure was
presented:
A Liaison Group will be formed, comprising the
President and three elected members.
The Liaison Groups main function will be contact with
Infraquinta and other appropriate agencies.
The main method of consultation with owners will be by
mail or e mail.
The Association remains registered and can return to
the existing format in the future if required.
The
result of point 5. voting was: 31 in favour and 2 against.
6 - Election of
Liaison Group
The following members of the 2011 committee offered
themselves for re election:
President: Mr.
Eric Brown
Liaison Group:
Mr. Jeffrey Jackson - jeffreyjackson330@gmail.com | 00
351 289 399052
Mrs. Sara Caetano – info@saracaetano.com | 00 351 289 358938
The
result of point 6. voting was: 31 in favour and 2 against.
Regarding SPOA’s bank account
(Banco Espírito Santo) it was also unanimously deliberated by show of hands
that:
a. Two signatures of
any of the members of the liaison group will be sufficient to use and close the
bank account.
The
result of point a) voting was: 13 in favour and 2 against.
7 - One way road
system
It was discussed whether the current one way road system
should be kept.
The
result of point 7. voting was: 27 in favour and 6 against.
8 - Tennis
Courts
It was discussed how to make the courts secure by
repairing the netting around and putting a combination lock on the gate to
allow owner access only. The exact level of improvement will be decided later
on, once the funds reimbursement and necessary costs are duly delimited.
The result of
the tennis courts voting was: 14 in favour of option 1 and 23 in favour of
option 2.
9 – Ben Heisterkamp
It was suggested that a plaque in his memory be placed on
a bench overlooking the Ria Formosa in order to recognise his contribution to the improvements in Salinas
The result of
this voting was: 31 in favour and 0 against.
10 – Any other
matters
Célia Barros mentioned the fact the hotel is still
leaving rubbish on the street; and also said it would be good to have a system
to prevent the change of ties to cause a bad smell near Ria Formosa.
11 - Approving
and signing the minutes
Since all matters were properly
discussed and voted, those present will sign the Portuguese version of these
minutes.
12 - Closing statement
The assembly was ended at 12:10
and the minutes were written and will now be signed by all attendees.
Chairman of the General
Assembly - ______________________
Secretary of the General
Assembly - _______________________
Signatures of the attendees --------------------------
